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The aim is to get the person you are sending it to, to approve or agree to do it. So what can you do to ensure that they do? And the perfect way to do this, is by writing your proposal in an email.
What makes business writing email format sample good proposal Planning The most important factor in deciding if a proposal will be approved is 'does it solve a problem?
If it does and the person or people who have the power to approve it think it's an important one, the likelihood of getting it approved is high.
So first identify an important problem which your proposal resolves. Once you have, think about how you can justify your proposal.
Think of how your proposal rectifies the problem and what the benefits are of implementing it. Also think about any potential costs of not implementing it.
What benefits and costs will they see as important? So they are more likely to be persuaded that a proposal makes sense if you focus on the financial benefits and consequences. Another important part of justifying your proposal is providing evidence that it will do what you say it will.
The less risky it seems, the more likely they'll agree to do it. So, get evidence if you can of where it has been done successully.
When you do this, tell them that you've thought of a way to resolve a problem or improve a situation but don't give too many more details your proposal will do this. It is better to either speak to them by phone or face-to-face when you do this. The structure Once you have done all of this, you have to decide how you are going to structure it in the email the order you use to write the different parts.
In the structure, you need to: Then and only thenintroduce your proposal. Both explain and justify how it will solve the problem s. Explain a negative consequence of not doing your proposal.
The vocabulary Once you have the structure, the last part of writing an effective proposal is using the right type of vocabulary in it. The vocabulary you use needs to sound both professional and persuasive. This is often the most difficult to get right. The only way to know what to use is to learn and practise using this type of vocabulary and phrases.
So now that you know what makes a good email of proposal, you are now going to see an example of one. In this online exercise, you'll first find a example of a proposal email.
It is then followed by a quiz which will both explain the purpose of certain phrases that are in the example and help you to remember them so you can use them correctly in your own proposals. A proposal for a training course Read the following email of proposal where a manager in a bank's call centre Peter is asking his manager Sally to approve a proposal to enroll his staff on a three day sales training course.
Then do the quiz at the end to check if you are right.
Hi Sally, Further to our conversation yesterday about the sales training course for the members of my staff, please find below the proposal that I would like you to consider: As you are aware, all staff in the customer services department are now expected to promote our company's products and services when speaking to existing customers by phone.
Since the beginning of this year, the performance of the department is now partly based on how many sales are generated.
The Online Writing Lab (OWL) at Purdue University houses writing resources and instructional material, and we provide these as a free service of the Writing Lab at Purdue. In standard business letter format, a sample of which follows, the norm is block format, which means that all typing is flush with the left margin. All of the margins should be 1 ½ inches. The return address, or sender's address, is listed first, followed by the date that the letter was completed. Semi-Block Business Letter Format. Semi block format is similar to the modified block format. All items are aligned to the left. The only difference is that the start of each paragraph is indented five spaces, with a double space between each section.
As you yourself have said, the results since we started promoting have been disappointing. We have not met any of the sales targets which have been set for the call centre.
No matter what we have done to improve sales rate increasing commissions per sale, punishing staff who don't try to promote etc After conducting an extensive investigation into the issue, through monitoring incoming customer calls into the call centre and performing interviews with staff, I have created a report a copy of which is attached at the bottom of the email.A business email is written and sent for several different purposes.
It is an effective tool for communication in which information may easily be distributed through a single click of a button.
A bad business email is one that is too long, too vague or contains impolite or abusive language. Marketing emails that focus on the sender rather than the . The Online Writing Lab (OWL) at Purdue University houses writing resources and instructional material, and we provide these as a free service of the Writing Lab at Purdue.
way you apply business and report writing skills within the workplace. What steps might you email, business letters, business cases, minutes and agendas, as well as media releases.
Link to Project Status Report Template, other templates on PSC website. . BUSINESS AND PROFESSIONAL WRITING Writing a Business Letter. email address in place of your title. Modified Block Format (See Sample 2) In a modified block business letter, the heading, complimentary close, the signature, and identification are aligned to the right.
Address, salutation, the body, and enclosures are aligned to. In standard business letter format, a sample of which follows, the norm is block format, which means that all typing is flush with the left margin.
All of the margins should be 1 ½ inches. The return address, or sender's address, is listed first, followed by the date that the letter was completed.